Job Description

Job Title: Entry Level Event Coordinator

Job Description:

We are seeking a highly organized and enthusiastic Entry Level Event Coordinator to join our dynamic team. The ideal candidate will assist in planning, organizing, and executing various events, ensuring they run smoothly from start to finish. This role offers a fantastic opportunity for someone looking to start their career in event management and gain hands-on experience in a fast-paced environment.

Key Responsibilities:

• Event Planning and Coordination:

  • Assist in the planning and coordination of events, including corporate meetings, conferences, weddings, and other social events.
  • Support the development of event concepts and themes.
  • Coordinate logistics such as venue selection, catering, transportation, and accommodation.

• Vendor and Client Relations:

  • Communicate with clients to understand their needs and ensure their satisfaction.
  • Establish and maintain relationships with vendors and suppliers.
  • Negotiate contracts and agreements with vendors.

• Event Promotion and Marketing:

  • Assist in the creation of promotional materials and marketing campaigns for events.
  • Manage event registrations and attendee communications.

• On-Site Event Management:

  • Provide on-site support during events to ensure everything runs smoothly.
  • Coordinate with staff and volunteers to manage event setup, execution, and teardown.
  • Handle any issues or emergencies that arise during the event.

• Administrative Tasks:

  • Maintain accurate records and documentation related to events.
  • Manage event budgets and track expenses.
  • Prepare reports and evaluations post-event to assess success and areas for improvement.

Qualifications:

• Strong organizational and multitasking skills.
• Excellent communication and interpersonal skills.
• Attention to detail and problem-solving abilities.
• Ability to work flexible hours, including evenings and weekends, as required.
• Proficiency in Microsoft Office Suite and event management software (preferred)

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