Job Description
Job Title: Construction Administrative Assistant
Job Description A leader in the HVAC industry is looking for a Construction Assistant Project Manager or Construction Admin to support our team with the closeout phases of our new construction and retrofit projects throughout NYC.
Responsibilities - Reaching out to clients and vendors via email or phone call.
- Handling construction documents and administrative tasks such as RFI's, submittals, change orders, scheduling, and budgeting.
- Participating in site walkthroughs with the Project Manager.
- Communicating with trades on site.
- Reading mechanical drawings/blueprints.
- Occasionally performing estimates when necessary.
Essential Skills - Project management
- Construction
- HVAC
- Construction administration
- Data entry
- Administration
- Budgeting
- Document control
- RFI
- Change order
- Project administration
- Mechanical equipment
- MS Excel
- OSHA 10 or 30 certification
- Construction management
- 2-3 years of experience as a Construction APM or Construction Admin
- Experience working with HVAC systems
- Proficiency in Excel and Bluebeam
- Ability to read mechanical shop drawings
- Experience handling Construction Documents (RFI's, Change Orders, Submittals, Scheduling, etc.)
Additional Skills & Qualifications - Experience with Procore, Estimation, and AutoCAD
- Retro-fit project type experience
- New Construction project experience
- Ability to cost estimate is a huge plus
- Site walkthrough experience and ability to communicate effectively
Work Environment
This position involves a split of office and field work, Monday through Friday from 8am to 5pm. The work environment includes opportunities to work on diverse projects ranging from high rises (commercial and residential), retro-fits, and new construction. The candidate will report to their assigned Project Manager depending on the project. The company offers a stable backlog of work with multiple projects set to kickoff at the beginning of 2025, providing a great opportunity to gain both field and office experience with a well-known firm.
About Actalent Actalent is a global leader in engineering and sciences services and talent solutions. We help visionary companies advance their engineering and science initiatives through access to specialized experts who drive scale, innovation and speed to market. With a network of almost 30,000 consultants and more than 4,500 clients across the U.S., Canada, Asia and Europe, Actalent serves many of the Fortune 500.
Diversity, Equity & Inclusion
At Actalent, Diversity And Inclusion Are a Bridge Towards The Equity And Success Of Our People. DE&I Are Embedded Into Our Culture Through
- Hiring diverse talent
- Maintaining an inclusive environment through persistent self-reflection
- Building a culture of care, engagement, and recognition with clear outcomes
- Ensuring growth opportunities for our people
The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.
If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email actalentaccommodation@actalentservices.com for other accommodation options.
Job Tags
Full time, Monday to Friday,