Job Description

Job Description

University of Idaho

Administrative Specialist II

Location: Moscow

Division/College: UI Foundation

Employee Category: Classified

Pay Range: $21.30 per hour, commensurate with experience

FTE: 1

Full/Part Time: Full Time

Position Summary:
The position provides a wide range of operational support to visitors, students and employees, navigating a variety of administrative processes, procedures and cyclical calendars of activities critical to the operation of the unit within the broader university. The primary responsibility is to serve as administrative process expert and coordinator. The position may serve as first point of contact for the department while also performing administrative functions such as researching information and solving problems for faculty, staff and students, and providing program and/or event assistance.
Duties may include:

• Compose, proofread, edit and distribute a variety of business documents and routine reports
• Maintain schedules and event calendars
• Coordinate logistics for regular travel and meetings
• Collect and organize data, enter information into various electronic systems in accordance with university or department procedure to ensure accuracy and compliance, validate information and resolve conflicts in data
• Review internal operating procedures and practices to determine whether improvements can be made in areas such as workflow and records management
• Greet office visitors and respond to incoming calls and email correspondence. Provide information about office services and processes, redirect inquiries to appropriate offices/individuals
• Manage inventory
• Other duties as assigned

Minimum Qualifications:

• High School Diploma or equivalent

 

• One year performing office support functions such as document or records management, composing or editing and formatting business documents, reception and/or customer service
• Using computer software and applications for word processing, spreadsheets, email and internet research
• Balancing a workload of assigned tasks to meet multiple deadlines

Preferred Qualifications:

• Experience collecting and compiling data
• Experience using computer information systems that manage an organization’s finances, business processes and/or records
• Ability to: Prepare reports, Provide service as a liaison with other departments and institutions, manage a variety of projects simultaneously
• Strong customer service skills
• Ability to communicate effectively, both verbally and written
• Knowledge of: The University of Idaho and its procedures and protocol
• Ability to use techniques and procedures in program and event development; e.g. managing, coordinating, administrating and providing record keeping

Physical Requirements & Working Conditions:

• None

None

Required Licensures, Certifications or other

Posting Number: SP004559P

Posting Date: 08/19/2024

Closing Date:

Open Until Filled: Yes

Special Instructions:
To receive first consideration, please submit a letter of qualification, current resume, and references (last 3 supervisors) no later than September 3, 2024.

In your letter of qualification, using details and examples, please address all of the required and preferred qualifications for this position and how your experience and skills align.

If you would like to see the full job description, please contact Riley Reintjes rreintjes@uidaho.edu.

Background Check: Applicants who are selected as final possible candidates must be able to pass a criminal background check.

To apply, please visit: jobs.uidaho.edu

EEO Statement
University of Idaho is an Equal Opportunity/Affirmative Action/Veterans/Disability Employer.

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Application Details (to apply use the Apply Now button below.)

How to Apply: Please click the "Apply Now" button below or visit: https://uidaho.peopleadmin.com/

 

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Applicants with dual-career considerations can find university jobs such as professor jobs, dean jobs, chair / department head jobs, and other faculty jobs and professional and administrative staff employment opportunities at the University of Idaho and at other institutions of higher education in the region on www.AcademicCareers.com

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Job Tags

Hourly pay, Full time, Part time,

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