Job Description

Administrative Assistant III

JOB-10042500

Anticipated Start Date

9/3/2024

Location

Loving, NM

Type of Employment

Contract Hire

Employer Info

Our client is a worldwide hydrocarbon production and exploration company based in the energy corridor of Houston, Texas. A multinational corporation with operations in 15 different countries, this client is responsible for the production, transportation, and marketing of crude oil, bitumen, natural gas, natural gas liquids, and liquefied natural gas.

Job Summary

We Seeking an Administrative Assistant role with 3+ years of experience, adept at providing technical/administrative support, including proficiency in SAP and attaching testing documents. Capable of solving problems independently and making basic decisions to ensure smooth operations.

• Review of daily production data verification that entries are complete and accurate including curtailment, downtime, and variance comments
• SLS Training – Manage attendee roster, provide support for training and scheduling as needed
• Stand Downs/Safety Meetings – attend meetings and provide support and scheduling
• Assist with Intelex data compilation as needed
• Assist with LSR data gathering and compilation
• Load Intelex data as required
• Waste Manifest gathering and storage
• Invoice processing in SAP and Open invoice
• Perform a wide range of secretarial and office duties dealing with sensitive and confidential information with limited supervision
• Assist area Support Groups as needed, i.e., HR, Regulatory, Environmental, M&R, Support Services, HSE, Fleet, Building (office) maintenance, etc
• Assist with cost tracking LOE forecasting
• Coordinate setting up business meetings and training needs for MBS Leadership
• Assist with new employee onboarding including assisting personnel with computer, mobile phone, and other supply needs
• FDG admin and assist Production account team

Skills Required

• 3+ years of experience in an office support or administrative role
• Intermediate proficiency with Microsoft O365 applications: Excel, Outlook, PowerPoint, SharePoint, Teams and Word.
• 1+ years of experience using SAP
• Experience with production data entry and reporting
• Transmits information so it is received and understood in the way it was intended
• Manages tasks to effectively and efficiently complete work responsibilities of self and other
• Strong teammate; be committed to safety, environmental and regulatory compliance
• Ability to prepare accurate and legible reports
• Ability to follow verbal and/or written instructions
• Responds inventively, flexibly, and positively when faced with challenges and demands

Education/Training/Certifications

• High School Degree or GED

Additional Requirements

• Must be legally authorized to work in the United States as a U.S. citizen or national, or an alien admitted as a permanent resident, refugee or asylee
• 5-40 Schedule (8Hr Days) - 5 days on / 2 days off

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