Administrative Assistant 3
Print ( Apply Administrative Assistant 3 Salary $2,272.00 - $4,089.00 Monthly Location Natchitoches, LA Job Type Classified Job Number 199776 Department Northwestern State University Opening Date 09/09/2024 Closing Date 9/16/2024 11:59 PM Central + Description + Benefits + Questions Supplemental Information Northwestern State University is currently accepting applications for an Administrative Assistant 3 within the Department of Social Work. AN IDEAL CANDIDATE SHOULD POSSESS THE FOLLOWING COMPETENCIES: Selected Core Competencies Communicating Effectively:The ability to relay information correctly and appropriately to connect people and ideas. Demonstrating Accountability:The ability to accept ownership for your actions, behaviors, performance, and decisions. Displaying Expertise: The ability to exhibit specialized skills or knowledge gained from experience or training Selected Preferred Competencies Acting Decisively: The ability to make decisions quickly and effectively. Managing Budgets: The ability to be a good steward of state resources by effectively managing allocated funds. Managing Time: The ability to control your time to increase effectiveness, efficiency, or productivity. Solving Problems:The ability to discover solutions to problems. Valuing Diversity:The ability to develop an awareness of DEIBA challenges and craft personal plans that contribute to improving organizational cultures and environments. No Civil Service test score is required in order to be considered for this vacancy. *Resumes WILL NOT be accepted in lieu of completed education and experience sections on your application. Applications may be rejected if incomplete. * To apply for this vacancy, click on the “Apply” link above and complete an electronic application, which can be used for this vacancy as well as future job opportunities. Applicants are responsible for checking the status of their application to determine where they are in the recruitment process. Further status message information is located under the Information section of the Current Job Opportunities page. Northwestern State University is a State as a Model Employer (SAME) agency. The successful candidate will be subject to a background check, as a condition of employment. NOTICE OF NON-DISCRIMINATION (FULL DISCLOSURE) It has been, and will continue to be, the policy of Northwestern State University to be an equal opportunity employer. All employment decisions are based on job related standards and must comply with the principles of equal employment opportunity. In keeping with this policy, the University will continue to recruit, hire, train, and promote into all job levels the most qualified persons without regard to race, color, gender, religion, sexual orientation, national origin, disability, genetic information, age, veteran status, or retirement status. All personnel actions, such as compensation, benefits, transfers, layoffs, training, and education are administered without regard to race, color, gender, religion, sexual orientation, national origin, disability, genetic information, age, veteran status, or retirement status. The University is committed to equal opportunity for student success by providing access to educational programs, tuition assistance, and social and recreational activities for all students without regard to race, color, gender, religion, sexual orientation, national origin, disability, genetic information, age, veteran status, or retirement status. Additionally, the University provides equal access to the Boy Scouts of America and other designated youth groups. Student complaints or inquiries related to Title IX should be directed to the Director of Student Advocacy and Title IX Coordinator, Julie Powell (318-357-5570), Room 306 of the Friedman Student Union or email obannonj@nsula.edu . Employee Title IX issues should be directed to the Executive Director of Institutional Effectiveness and Human Resources, Veronica M. Biscoe (318-357-6359), Room 111 Caspari Hall or email ramirezv@nsula.edu . In accordance with Section 35.106 of the Americans with Disabilities Act (ADA), all participants, applicants, organizations, and interested individuals are advised and notified that the ADA Coordinator for Northwestern State Universityfor facilitiesis the Director of University Affairs, Jennifer Kelly (318-357-4300), located in New Fine Arts, 104 Central Avenue, Ste. 102 or email andersonje@nsula.edu . Forstudentacademic services, contact the Director of Access and Disability Support, Taylor Camidge (318-357-5460) located in Room 108-C Watson Memorial Library or email camidget@nsula.edu . Forfaculty/staff accommodations and services, contact Executive Director of Institutional Effectiveness and Human Resources, Veronica M. Biscoe (318-357-6359), Room 111 Caspari Hall or email ramirezv@nsula.edu . For further information about this vacancy contact: Antigone Speed, HR Specialist speeda@nsula.edu Northwestern State University Institutional Effectiveness & Human Resources Minimum Qualifications MINIMUM QUALIFICATIONS: Two years of experience in which clerical work was a major duty. SUBSTITUTIONS: Training in a business or clerical-related curriculum in a business school or technical institute will substitute for the required experience on the basis of six months of training for six months of experience for a maximum of one year of the required experience. Completion of a business or clerical-related curriculum in a business school or technical institute will substitute for a maximum of one year of the required experience. College training will substitute for the required experience on the basis of 15 semester hours for six months of experience. NOTE: Business or technical school training with less than completion will only be credited in six month increments. Similarly, college training will only be credited in 15 semester hour increments. NOTE: Any college hours or degree must be from an accredited college or university. Job Concepts Function of Work: To provide secretarial support for a professional, supervisor or manager, and in some cases, subordinate staff of that individual, OR To provide highly-skilled keyboarding support in the transcribing and recording of information. Employees perform duties independently and exercise a high degree of independent judgment and initiative in determining the approach/action to take in non-routine situations. Level of Work: Advanced. Supervision Received: General from a professional, supervisor or manager. Supervision Exercised: May supervise 1-2 lower-level personnel. Location of Work: May be used by all state agencies. Job Distinctions: Differs from Administrative Assistant 2 by the presence of responsibility for serving as secretarial support to a mid-level manager or performing advanced keyboarding duties. Differs from Administrative Assistant 4 by the absence of responsibility for serving as secretarial support to a high-level manager or low- to mid-level administrator. Examples of Work SECRETARIAL Responds to requests for information; may require interpretation of department rules and regulations. Independently composes and types correspondence for signature of supervisor regarding administrative matters, office policies, or programs. Compiles and types special reports by selecting relevant information from a variety of sources such as reports, documents, correspondence, electronic files, etc. Organizes and maintains files and reference manuals/materials; ensures confidentiality of information, as necessary. Prepares materials needed for meetings, such as agendas, handouts, binders, etc. May perform administrative functions such as payroll preparation, travel reports, supply requisitions, etc. KEYBOARDING Sets up and types a wide variety of correspondence, reports, tables, records, case histories, hearings, etc. from rough draft, dictation, dictating machine or instructions. Types materials that involve knowledge of special terminology. Attends meetings and transcribes minutes; may serve as hearings reporter by recording verbatim testimony and transcribing into prescribed format. Proofs typing results for typographical errors, spelling, punctuation and format accuracy. Establishes and maintains electronic files for identifying, recording and classifying stored data; extracts, assembles and merges stored information to create new documents. Louisiana State Government represents a wide variety of career options and offers an outstanding opportunity tomake a differencethrough public service. With an array of career opportunities in every major metropolitan center and in many rural areas, state employment provides an outstanding option to begin or continue your career. As a state employee, you will earn competitive pay, choose from a variety of benefits, and have access to a great professional development program: Insurance Coverage More information can be found at Parental Leave– Up to six weeks paid parental leave More information can be found at Holidays and Leave – State employees receive the following paid holidays each year: + New Year's Day + Martin Luther King, Jr. Day, + Mardi Gras, + Good Friday, + Memorial Day, + Independence Day, + Labor Day, + Veteran's Day, + Thanksgiving Day and Christmas Day. * Additional holidays may be proclaimed by the Governor State employees earn sick and annual leave which can be accumulated and saved for future use. Your accrual rate increases as your years of service increase. Retirement – State of Louisiana employees are eligible to participate in various retirement systems (based on the type of appointment and agency for which an employee works). These retirement systems provide retirement allowances and other benefits for state officers and employees and their beneficiaries. State retirement systems may include (but are not limited to): + Louisiana State Employees Retirement System ( LASERS has provided this video ( to give you more detailed information about their system + Teacher's Retirement System of Louisiana (+ Louisiana School Employees Retirement System ( among others 01 DA: Rate your ability to demonstrate accountability based on our definition: The ability to accept ownership for your actions, behaviors, performance, and decisions. + 1= I have no experience and/or am uncomfortable demonstrating accountability + 2= I have limited experience or require assistance to demonstrate accountability + 3= I can demonstrate accountability + 4= I can demonstrate accountability and help others improve their ability to demonstrate accountability 02 DA: Explain your rating by providing specific and relevant examples in the box below. 03 MB: Rate your ability to manage budgets based on our definition: The ability to be a good steward of state resources by effectively managing allocated funds. + 1= I have no experience and/or am uncomfortable managing budgets + 2= I have limited experience or require assistance to manage budgets + 3= I can manage budgets + 4= I can manage budgets and help others improve their ability to manage budgets 04 MB: Explain your rating by providing specific and relevant examples in the box below. 05 MT: Rate your ability to manage time based on our definition: The ability to control your time to increase effectiveness, efficiency, or productivity. + 1= I have no experience and/or am uncomfortable managing time. + 2= I have limited experience or require assistance to manage time + 3= I can manage time + 4= I can manage time and help others improve their ability to manage time 06 MT: Explain your rating by providing specific and relevant examples in the box below. 07 SP: Rate your ability to solve problems based on our definition: The ability to discover solutions to problems. + 1= I have no experience and/or am uncomfortable solving problems + 2= I have limited experience or require assistance to solve problems + 3= I can solve problems + 4= I can solve problems and help others improve their ability to solve problems 08 SP: Explain your rating by providing specific and relevant examples in the box below. 09 D: Rate your ability to value diversity based on our definition: The ability to develop an awareness of DEIBA challenges and craft personal plans that contribute to improving organizational cultures and environments. + 1= I have no experience and/or am uncomfortable valuing diversity + 2= I have limited experience or require assistance to value diversity + 3= I can value diversity + 4= I can value diversity and help others improve their ability to value diversity 10 D: Explain your rating by providing specific and relevant examples in the box below. Required Question Agency State of Louisiana Address For agency contact information, please refer to the supplemental information above. Louisiana State Civil Service, Louisiana, 70802 Phone (866) 783-5462 Website Apply Please verify your email addressVerify Email About the Company:
Louisiana Department of State Civil Service
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