Job Description

The Opportunity:

We're looking for an Administrative Assistant for Facilities Optimization Solutions (FOS), a business entity within CannonDesign, a multifaceted design solutions firm. The Administrative Assistant will help our Products team operate as efficiently as possible so that we may best serve our clients. This position will offer support as needed to each of our team members but will primarily assist at the executive project level.

As part of the recruitment process, candidates who advance beyond the initial phone screen stage will be required to complete online skills assessments measuring proficiency in Microsoft Word and Excel.

Your Responsibilities:

• Develop mastery within the FOS software platforms, including FOScore and Simplebid.
• Provide structured organization, research, and review of development and programming notes and technical documents.
• Track current published documentation and changes to the software platforms, and create additional content through review of technical documents and interviews with software team and subject matter experts.
• Prepare clerical and logistics support for the documentation and development of software product features, enhancements, modules, and other help in our WordPress site that is used to create a "Wiki" style helps.
• Assist in creation and publication of video tutorial training materials.
• Collaborate and contribute materials for, and creation of, PowerPoint presentations.
• Type and format letters, memos, transmittals, presentation materials, reports and other documents using advanced features of the full Microsoft suite, Azure Dev Ops, and ProCore.
• Assist with meeting minutes at an executive level, high-visibility project-related paperwork, record-keeping, and digital filing.
• Set up and provide clerical support for multiple projects in designated software, with guidance from Products team members.

What we offer:

• Flexible work schedules! We offer a hybrid model, so you can work from home and/or work from the office.
• Competitive benefits package, including a generous paid time off policy.
• An inclusive work environment that encourages employees to demonstrate their strengths and passions in achieving personal and organizational goals.
• Coaching with leadership that enables professional growth for future career pathing.
• The opportunity to work for a growing team with proven success.

Required skills and experience:

• High School Diploma or GED required. Associates degree is preferred.
• Minimum of two years of related experience required.
• Experience working in a professional services firm strongly preferred.
• Computer/software education and/or experience is a plus.
• Previous document control experience strongly desired.
• Strength in creating and editing Excel based spreadsheets and Word based documents with advanced functionality is a must.
• Ability to create and communicate through graphic collateral within PowerPoint presentations, and Microsoft Visio necessary.
• Ability to create documents within Adobe Acrobat is required.
• Familiarity with the Adobe Creative Suite is preferred.
• Willingness to learn and work within additional software programs as needed.
• Experience with Deltek Vision preferred.
• Ability to multi-task in a highly collaborative and deadline driven environment.

What you'll love about us:

• Competitive benefits package, including a generous paid time off policy.
• Flexible work schedules! We offer a hybrid model, so you can work from home and/or work from the office.
• An inclusive work environment that encourages employees to demonstrate their strengths and passions in achieving personal and organizational goals.
• Coaching with leadership that enables professional growth for future career pathing.
• The opportunity to work for a growing team with proven success.

The salary range for this position is $21.39 to $26.73 hourly. This salary range is the range we believe is the anticipated range of possible base compensation at the timing of the posting. We may ultimately pay more or less than the anticipated salary range for the position. Employees may be eligible for discretionary bonuses. We offer a full benefit package including medical, dental and vision coverage and flexible spending account options and voluntary insurances. We have paid time off, flex-time summer hours, remote work options and a 401k plan and employee perk programs. For a general overview of our benefits, please visit our careers page at CannonDesign Careers. Actual compensation may vary from posting based on geographic location, work experience, education and/or skill level.

FOS of CannonDesign is a multidisciplinary professional services and software consultancy founded on the core value that clients are our most important partners.

FOS began with a good idea – seeing the need to help facility managers identify what they own, the condition of their facility, and how best to use this data for future capital planning. FOS started as a small operation in 2009 and has grown into a major, multi-office practice that is ranked #1 world-wide for facility-related services by World Architecture 100.

Please note that candidates can only apply to our positions on our company Careers site. It's not uncommon for scammers to create positions that look legitimate on other sites; never enter your information or apply for CannonDesign positions on any platform. Should an issue arise that you feel we should be aware of, please contact us. Please provide your resume and portfolio when applying.

As a condition of employment, all employees are expected to complete mandatory training, including compliance training, within required timeframes and adhere to our internal policies and our Code of Conduct.

CannonDesign is an Equal Opportunity Employer. CannonDesign is committed to maintaining a work environment that is free from any and all forms of unlawful discrimination and harassment. It is therefore the firm's policy to prohibit discrimination and harassment against any applicant, CannonDesign employee, vendor, contractor, or client on the basis of race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, pregnancy, veteran status, genetic information, citizenship status, or any other basis prohibited by law. It is also CannonDesign's policy to prohibit any and all forms of retaliation against any individual who has complained of harassing or discriminatory conduct, or participated in a firm or agency investigation into such complaints.

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